Church Donation Tracking Software
Church donation tracking software helps small churches keep weekly offerings and donor records organized without maintaining separate spreadsheets. ChurchBooks3 brings donation recording, contribution statements and fund tracking together as part of its online church bookkeeping software. Record giving throughout the year so your treasurer can review donations and prepare statements from the same church records.
Bookkeeping tools
Donation Recording
Log every donation by member, date, type, and payment method. Supports cash, check, and electronic transfer. Keep donation details linked to member records for contribution reporting throughout the year.
Donation Receipts
Automatically generate personalized receipts on your church letterhead. Email or print in batch. Church details and letterhead connect each receipt to your church's own giving records.
Year-End Tax Statements
Create annual donation statements for every member to support their tax filing needs. Statements use your church name, address and EIN for printed or emailed distribution.
Donation Reports
Analyze trends by offering type, period, and giver. Export to PDF and CSV. Review giving by donor and offering type when preparing information for church leaders.
Mobile Giving with QR
Let members give using a QR code from their phone. Secure and instant. All plans include a giving page and QR code that directs donors to Givelify.
Envelope Tracking
Manage numbered envelopes for families with multiple givers under the same envelope number. Family envelope reports bring related giving records together for year-end contribution reporting.
Frequently Asked Questions
How do I record weekly offerings?
Record each gift with the member, date, offering type and payment method. You can enter cash, checks and electronic giving, then use fund categories to keep regular offerings and designated gifts organized. Review the week's entries and donation reports before preparing receipts.
Can ChurchBooks3 produce year-end giving statements?
Yes. ChurchBooks3 creates individual donor giving statements and family envelope reports using your church's letterhead. Print or email them after reviewing the donor details and gifts recorded during the year.
Does it work with Givelify?
Every plan includes a church online giving page and QR code powered by Givelify, which directs donors to Givelify to complete their donation. Gold and Platinum also include Givelify CSV import and reconciliation for bringing online giving records into your church's bookkeeping workflow. The giving page and donation import are different features, so choose your plan based on whether you need a giving link alone or tools for importing and reconciling those donations.
Which plan includes donation tracking?
Donation tracking and donation fund tracking are included in Bronze, Silver, Gold and Platinum, alongside membership and attendance tools. Bronze starts at $9.99 per month; Silver and above add full ledger accounting and budgets, while Gold and Platinum add payroll and Givelify donation import and reconciliation. Compare the existing plan descriptions before choosing, or use the free 30-day trial of Gold features to see how donation entry and reporting fit your church's work.