Church Fund Accounting Software
Church fund accounting software helps small churches organize money by its intended purpose instead of relying on one combined balance. ChurchBooks3 connects donation fund tracking with the ledger and budget tools available in its online church bookkeeping software. Keep everyday bookkeeping and fund records together while following your church's own policies for designated and restricted gifts.
Bookkeeping tools
Multiple Ledgers
Create separate ledgers for each church fund, each with its own chart of accounts and independent balance. Separate fund records help distinguish general church operations from money designated for particular purposes.
Flexible Chart of Accounts
Configure income, expense, asset, and liability accounts to match your church's specific needs. Your chart of accounts organizes the categories used when recording church income and expenses.
Budget vs. Actual
Compare approved budget against real spending. Spot variances immediately. Budget comparisons support board and finance committee review of planned and recorded spending.
Financial Statements
Generate income and expense statements, balance sheets, and cash flow reports with one click. Use these statements alongside donation records and budget reports for your church's financial review.
Transaction Register
Record income and expenses with detailed categories. Maintain a full audit trail. Transaction history supports checking the income and expenses recorded in the church's books.
Period Close
Perform monthly and annual closings. Complete financial history for every accounting year. Review period records alongside financial statements when preparing information for your church's board.
Frequently Asked Questions
What is fund accounting for churches?
Fund accounting organizes church money by purpose, such as general operations, missions or a building project. ChurchBooks3 includes donation fund categories in every plan and full ledger accounting in Silver and above, so treasurers can keep giving and financial records organized together. Your church sets its own policies for how each fund may be used.
Can I track designated and restricted funds separately?
Yes, you can organize donations into fund categories to distinguish general giving from money designated for a particular church purpose. Use clear categories for the funds your church maintains, then review the related giving records and fund summaries when preparing financial reports for your board. A category records how money is organized; your church's policies and donor instructions still determine which gifts are restricted and how those funds should be spent.
Can I compare budget to actual by fund?
Silver and above include budgets and actual-versus-budget tracking. Fund categories and summaries help you review money by purpose, and you can use them alongside budget reports when discussing church spending. Budget reports do not necessarily provide a separate filter for every fund.
Which plan includes fund accounting?
Donation fund tracking is included in every plan, while Silver, Gold and Platinum include full ledger accounting, a chart of accounts and budgets. Bronze can organize giving by fund category, but it should not be confused with the full accounting and budgeting tools included from Silver upward. Start with the plan that matches your church's bookkeeping responsibilities, and use the free 30-day trial of Gold features to review the available tools before subscribing.